Your secretarial responsibilities involve monitoring the inbox and picking up action points, in addition to coordinating meetings internally and externally. You will also manage agenda’s and any action points or deadlines. If you cannot take action yourself, you will forward the issue to someone who can as well as ensuring full processing thereof.
The administrative responsibilities entail drafting and sending correspondence to external parties at your own initiative, as well as drawing up emails based on your manager’s instructions. You will also draft written reports of discussions or meetings of the managers and MT members, while also sharing the minutes with stakeholders and archiving them in a secured and organized manner together with all other relevant documents.